Duties and responsibilities

• Process payments, reimbursement and documents such as invoices, vouchers and statements
• Review field or project funding requests and initiates funds transfers
• Track payments to internal and external stakeholders
• Verify items billed against items ordered and received and reconcile differences
• Prepare bank reconciliation statements including other accounts operated in the organization
• Reconcile balance sheets accounts (advances, accruals, prepayments, deposits) and resolve reconciling items on a monthly basis
• Enter, update, and/or retrieve accounting data from accounting systems in place
• Prepare payments and ensure that the supporting documentation is in place
• Prepare monthly Cash flow Projections
• Ensure expenses evidence is scanned and filed appropriately
• Produce error-free monthly reports and present their results to the Nala leadership 
• Process tax payments and returns
• Receive payroll-related data from HR, review the data for accuracy, and initiate corrections and process payroll monthly
• Provide technical support and advice on the management of funds
• Develop and document business processes and finance policies to maintain and strengthen internal controls
• Quarterly re-forecast of NalaFEM’s budgets
• Participate in project budget modifications
• Grants portfolio management
• Conduct capacity building for partners on donor requirements
• Review of partner’s liquidation reports and request for funds
• Handle the registration process of NalaFEM 
• Advise  during proposal writing for grants projects and be responsible for financial reports to donors
• Handle audits by ensuring sampled documents are availed to auditors
• Comply with all country protocols set by the Government including legal requirements, and interpret new and existing legislation
• Logistics lead on bookings for staff flights, accommodation, transport and other related 
• Any other duty that will be assigned from time to time.

Qualifications and skills

• Bachelor’s Degree in Accounting or Finance related course
• CPA or any other professional qualification in accounting
• Minimum of three years of working experience preferably in an INGO
• Thorough knowledge of finance processes, systems, and principles
• Well-versed in computerized accounting applications
• Exceptional analytical, planning, management, and coordination skills
• Strong ability to manage time and meet established deadlines, deliverables and milestones
• Identification with NalaFEM vision and mission
• Flexibility and capacity to collaborate across teams
• Fluent in English (written and spoken), French is an advantage 
• Excellent oral and written communication skills and demonstrated ability to write and produce documents under tight deadlines.

Job Title: Finance & Admin Officer
Sector: Gender, Feminism, Youth, Advocacy, Policymaking
Timeline: April 2023 – July 2024
Duration: 3 months
Employment Category: Full time
Work Station: Remote | Home | Virtual
Salary: 1250 USD

DUTIES AND RESPONSIBILITIES

• Be  the point of contact among executives, employees, and other external partners
• Manage information flow in a timely and accurate manner
• Manage the calendars and set up meetings
• Coordinate and take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Oversee the scheduling and follows ups of day to day operations 
• Use NalaFEM tools (Slack, Asana, etc.) 
• Make travel arrangements and logistics 
• Submit daily and monthly reports as required.
• Provide general administrative support, maintain database etc.
• Any other task relevant to the expected deliverables  

QUALIFICATIONS AND SKILLS 

• Proven experience as a an executive assistant or similar executive role
• Must be able to meet deadlines in a fast-paced, quickly changing environment
• Outstanding organizational, time and administrative  skills
• Strong writing and reporting skills 
• Understanding of digital platforms and familiarity with remote working, including adaptability with different Time Zones
• High integrity, strong result orientation and drive for excellence.
• Excellent communication and analytical skills.
• Strong communication in English and French and Arabic are strong bonus

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Location: Remote
Monthly Salary: 700 USD
Period of Contract: 3 months
Deadline: 7 April 2023